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News

Sorting and selecting resources
13/Apr/2011

Mailto:KentAndMargo@att.net
There will be fields in some of the forms and reports described here that will not be explained. These are either advanced features that will be explained in other help topics are are not relevant in this particular bibliography.

These methods will be automatically restricted by the sub-bibliography set as the default, if this is not set to the Master Bibliography. See "Sub-bibliographies" in News for more on this feature.[\i]
Additional information about a resource
The basic reference listing is in keeping with [i]The SBL Handbook of Style
. The listing has up to three icons on the right (and some other garbage), depending on user privilege level. From left to right these allow viewing additional information, editing or deleting. If you click on the "View" icon, probably a looking glass, you will get the following extra information:

  • assigned categories
  • assigned keywords
  • Abstract, when existing
  • Notes, when existing
  • Internet URL pointing to the resource or a source for obtaining the resource
  • There are other fields but we have no plans to use them at this time

Sorting and selecting
There are three basic systems for accessing resources: List, Select or Search, and Browse. These are all under the "Resources" menu.

List sorts all resources by a particular criteria. The sort can be ascending or descending. Selecting "Resource/List" brings up a form with two items: the criterion and a pair of buttons for choosing ascending or descending. Only the leftmost scroll list is of any use, ignore the other two. Many of the criterion will not be of value under normal circumstances. The ones that probably will be useful are:
  • First Creator -- which is the Wikindx term for the primary author/editor.
  • Title
  • Publication year might be useful when trying to remember the author or title of a particular resource.
  • Timestamp -- when in descending order the most recently added or edited items are listed first. This is good for keeping track of new entries.

Select allows choosing a subset based on a combination criteria.
  • This is the most useful for locating specific resources:
    • Resource type (book, article, etc) -- the default is that all resource types are included in the selection. To get back to selecting all, after having selected one or more, use your computer's system for selecting all items in a scroll list.
    • Category
    • keyword
    • creator (author/editor)
    • publisher
    • collection -- A book or periodical that potentiall has more than one specific references in the bibliography

  • For each of these criteria scroll-lists, "Ignore" can be chosen, so that criterion will not come into play for this selection.
  • The "and" and "or" buttons determine whether the resources have to meet all of the criteria, "and", or any of the criteria, "or".
  • The items will be sorted in the order listed in the bottom scroll list.
  • Click on "Select" when ready to execute this form.

Quick select is similar to "Select" except it allows searching for specific words in one of the fields. The top section allows limiting the search by resource type (book, article, etc), with the default being all types, and/or category(s), and/or keyword(s). The middle section allows choosing for specific words, in one or more fields.
  • The "and" and "or" buttons determine whether the resources have to meet all of the criteria, "and", or any of the criteria, "or".
  • One or more of the fields can be chosen The default is all chosen. The fields are:
    • Title
    • Creator
    • Notes
    • Abstract
    • Quote (not currently in use}
    • Paraphrase (not currently in use)
    • Musings (not currently in use)
    • Keyword

  • Type in one or more search words separated by commas
  • Select whether the field should contain all the words, "and" any of the words "or" or everything in the field exactly as entered (any commas will be considered as a part of the search phrase, not as a separator.)
  • The items will be sorted in the order listed in the bottom scroll list.
  • Click on "Search" when everything is ready.

Power Search is a complex boolean search method. It will be described in an "Advanced Topics" help topic.

Browse... is a set of options that lists a subset of the database based on a single criteria. When a "Browse" is selected it will display an alphabetical list from the field along with the number of representatives in brackets following. Any items that have 5 or more representatives are in every increasing size -- making it easier to find the most common items. This display system is known as a wiki "tag cloud." It is best described by selecting "Browse Creators:"
  • An alphabetical list of all author's or editor's last names in the bibliography will appear
  • different people with the same last name will have separate listings but you cannot tell which person is represented. For example, we currently have two "Alexander" entries in the list. Only by clicking on one, or the other will you learn that one is Patrick H. Alexander and the other is Phillip S. Alexander.
  • We currently have three people with 10 or more resources they have participated in (Evans, Hays, Stanley). Their names are a different color and larger than anyone else's.
  • Clicking on any name will present all bibliographic entries containing that name.

All of the Browse items are potentially useful for our work:
  • Creators -- authors and editors
  • Collections -- Periodicals, books, Festschrifts and other items with multiple entries in the bibliography
  • Publishers
  • Keywords
  • Categories

Finally, Category tree is a cross reference table of categories and keywords. This is a good graphical organization for finding category/keyword combinations.

The other items in the "Resources" menu are mostly weird.

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