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News

Entering Books and Chapters
14/Apr/2011

KentAndMargo@att.net
There will be fields in some of the forms and reports described here that will not be explained. These are either advanced features that will be explained in other help topics or are not relevant in this particular bibliography.
This item can be printed as a web page and kept as a guide when doing data entry

Entering a book
This is for a book to be listed as a whole and will not have any chapters listed separately.

  • Click on "New" in the Resources menu.
  • Select "Book" from the scroll list of resource types.
  • Type in title and subtitle
    • Do not add the colon between the title and subtitle, The display style sheet will add this.
    • If this is a standard work with a standard abbreviation found in The SBL Handbook of Style such as TDOT please enter in the abbreviation field
  • Click on "Proceed"
  • Enter the number of authors and or editors, etc for the book and click on proceed. There can be any combination of authors and editors including zero authors or zero editors
  • A form will come up with lines for the correct number of authors and editors
  • For each author, to the right of the line is a scroll list (it will read "Ignore") to select any name that has been previously entered. Selecting from this list assures that the name is spelled and punctuated the same -- otherwise searches for a name may not find every work by that same person.
  • See the article "Name format" in the "News" section for instructions for entering author or editor names.
  • Similarly, select, if possible, the publisher/location from the scroll list, to assure uniformity. Otherwise fill in these fields.
  • Fill in all the remaining publication date, volume and series fields, as appropriate. If a field is left blank the display will adjust for their absence (e.g. if it is a volume of a set it will display "vol x of y vols" but if not, nothing will appear in this place in the display.)
  • We do not currently have a way of importing formal abstracts (copyright issues, otherwise cut and paste works fine), so a brief comment about the item would be appreciated. Please append your name in brackets after the comment. Anyone with edit privileges can add additional information, with their name, at any time.
  • Categories are general areas or topics the referenced work is about, such as "Source text" or "Intertextuality." Multiple categories can be selected by clicking on subsequent items while holding down the [control] key.
  • Keywords can be selected from the scroll list which is the preferred way of operation. Multiple keywords can be selected by clicking on subsequent items while holding down the [control] key. If an important concept is not in this list, new keywords can be added, separated by commas, in the keyword field. Keywords are more specific than categories.
  • Category words may not actually appear in the resource being referenced, but it is assumed that keywords are in the document.
  • The "Add this resource to user bibliographies" field allows having the resource attached to any of the available sub-bibliographies. [Control]-Click will allow adding more than one sub-bibliography.
  • Click on "Proceed"


Entering a book chapter
Determine if the book already exists as a "collection." Use Resources/Browse Collections and see if the book title appears in the list. If it appears, follow the instructions for "Article in an existing collection" otherwise follow the instructions for "Article not in an existing collection"

Article in an existing collection
  • Click on "New" in the Resources menu.
  • Select "Book Article" from the scroll list of resource types.
  • Type in title and subtitle
    • Do not use quotation marks. The display style sheet will automatically add these.
    • Do not add the colon between the title and subtitle, The display style sheet will add this.
    • Since the inclosing book was found to be a collection, click the checkbox with the long description.
  • Click on "Proceed"
  • A screen will come up with a scroll list of all collections. Select the correct one and click on "Proceed"
  • Enter the number of authors of the article and click on proceed.
  • A form will come up with lines for the correct number of authors
  • For each author, to the right of the line is a scroll list (that will initially read "ignore") to select any name that has been previously entered. Selecting from this list assures that the name is spelled and punctuated the same -- otherwise searches for a name may not find every work by that same person.
  • See the article "Name format" in the "News" section for instructions for entering author or editor names.
  • The name of the book (collection) should be an uneditable field followed by a field for volume number, if applicable, and two fields for the starting and ending page numbers
  • We do not currently have a way of importing formal abstracts (copyright issues, otherwise cut and paste work fine), so a brief comment about the item would be appreciated. Please append your name in brackets after the comment. Anyone with edit privileges can add additional information, with their name, at any time.
  • Categories are general areas or topics the referenced work is about, such as "Source text" or "Intertextuality." Multiple categories can be selected by clicking on subsequent items while holding down the [control] key.
  • Keywords can be selected from the scroll list which is the preferred way of operation. Multiple keywords can be selected by clicking on subsequent items while holding down the [control] key.If an important concept is not in this list, new keywords can be added, separated by commas, in the keyword field. Keywords are more specific than categories.
  • Category words may not actually appear in the resource being referenced, but it is assumed that keywords are in the document.
  • The "Add this resource to user bibliographies" field allows having the resource attached to any of the available sub-bibliographies. [Control]-Click will allow adding more than one sub-bibliography.
  • Click on "Proceed"

Article not in an existing collection
  • Click on "New" in the Resources menu.
  • Select "Book Article" from the scroll list of resource types.
  • Type in title and subtitle
    • Do not use quotation marks. The display style sheet will automatically add these.
    • Do not add the colon between the title and subtitle, The display style sheet will add this.
  • Click on "Proceed"
  • Enter the number of authors and the number of editors (of the enclosing book) of the article and click on proceed.
  • A form will come up with lines for the correct number of authors and editors
  • For each author and editor, to the right of the line is a scroll list (that will initially read "ignore") to select any name that has been previously entered. Selecting from this list assures that the name is spelled and punctuated the same -- otherwise searches for a name may not find every work by that same person.
  • See the article "Name format" in the "News" section for instructions for entering author or editor names.
  • Below these fields are fields for the enclosing work.
    • If possible, select the publisher/location from the scrol list.
    • Fill in the Publication year and other relevant fields.
    • Any field that is not filled in will be completely missing (not blanks or partial information) from the output.
  • We do not currently have a way of importing formal abstracts, so a brief comment about the item would be appreciated. Please append your name in brackets after the comment. Anyone with edit privileges can add additional information, with their name, at any time.
  • Categories are general areas or topics the referenced work is about, such as "Source text" or "Intertextuality." Multiple categories can be selected by clicking on subsequent items while holding down the [control] key.
  • Keywords can be selected from the scroll list which is the preferred way of operation. Multiple keywords can be selected by clicking on subsequent items while holding down the [control] key.If an important concept is not in this list, new keywords can be added, separated by commas, in the keyword field. Keywords are more specific than categories.
  • Category words may not actually appear in the resource being referenced, but it is assumed that keywords are in the document.
  • The "Add this resource to user bibliographies" field allows having the resource attached to any of the available sub-bibliographies. [Control]-Click will allow adding more than one sub-bibliography.
  • Click on "Proceed"

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