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News

Entering Articles
13/Apr/2011

Mailto:KentAndMargo@att.net
There will be fields in some of the forms and reports described here that will not be explained. These are either advanced features that will be explained in other help topics or are not relevant in this particular bibliography.

This item cam be printed as a web page and kept as a guide when doing data entry

Entering an article
Determine if the journal already exists as a "collection." Use Resources/Browse Collections to see if the journal title or its SBL standard abbreviation appears in the list. If it appears, follow the instructions for "Article in an existing collection" otherwise follow the instructions for "Article not in an existing collection"

Article in an existing collection

  • Click on "New" in the Resources menu.
  • Select "Journal Article" from the scroll list of resource types.
  • Type in the title and subtitle
    • Do not use quotation marks. The display style sheet will automatically add these.
    • Do not add the colon between the title and subtitle, The display style sheet will add this.
    • Since the inclosing journal was found to be a collection, click the checkbox with the long description ("Check the checkbox to add...).

  • Click on "Proceed"
  • A screen will come up with a scroll list of all collections. Select the correct one and click on "Proceed"
  • Enter the number of authors of the article and click on proceed.
  • A form will come up with lines for the correct number of authors
  • For each author, to the right of the line is a scroll list (with the word "Ignore" showing). Select any name that has been previously entered. Selecting from this list assures that the name is spelled and punctuated the same -- otherwise searches for a name may not find every work by that same person.
  • See the article "Name format" in the "News" section for instructions for entering author or editor names.
  • The name of the journal (collection) should be an uneditable field followed by four fields for Start and End month and year for the issue the article appeared in:
    • The month fields can be ignored if the Journal isn't monthly
    • The year fields, such as the end year field, can be left blank and nothing will appear in the output.
    • Strings other than years can appear, so the start year field can contain things like "Spring, 2002" or "Jan-Mar, 2004"

  • The next two fields are volume number and issue number. Neither of these are required fields if they are not applicable to the periodical.
  • The next two fields are for the starting and ending page numbers
  • We do not currently have a way of importing formal abstracts (copyright issues, otherwise cut and paste works fine), so a brief comment about the item would be appreciated. Please append your name in brackets after the comment. Anyone with edit privileges can add additional information, with their name, at any time.
  • Categories are general areas or topics the referenced work is about, such as "Source text" or "Intertextuality." Multiple categories can be selected by clicking on subsequent items while holding down the [control] key.
  • Keywords can be selected from the scroll list which is the preferred way of operation. Multiple keywords can be selected by clicking on subsequent items while holding down the [control] key.If an important concept is not in this list, new keywords can be added, separated by commas, in the keyword field. Keywords are more specific than categories.
  • Category words may not actually appear in the resource being referenced, but it is assumed that keywords are in the document.
  • The "Add this resource to user bibliographies" field allows having the resource attached to any of the available sub-bibliographies. [Control]-Click will allow adding more than one sub-bibliography.
  • Click on "Proceed"

Article not in an existing collection
  • Click on "New" in the Resources menu.
  • Select "Journal Article" from the scroll list of resource types.
  • Type in title and subtitle
    • Do not use quotation marks. The display style sheet will automatically add these.
    • Do not add the colon between the title and subtitle, The display style sheet will add this.

  • Click on "Proceed"
  • Enter the number of authors of the article and click on proceed.
  • A form will come up with lines for the correct number of authors
  • For each author and editor, to the right of the line is a scroll list (with the word "Ignore" showing) to select any name that has been previously entered. Selecting from this list assures that the name is spelled and punctuated the same -- otherwise searches for a name may not find every work by that same person.
  • See the article "Name format" in the "News" section for instructions for entering author or editor names.
  • The name of the journal (collection) is to be entered in the Title field. If the Journal has a standard SBL abbreviation, such as JSNT, please enter it in the Short Title field
  • The title fields are followed by four fields for Start and End month and year for the issue the article appeared in:
    • The month fields can be ignored if the Journal isn't monthly
    • The year fields, such as the end year field, can be left blank and nothing will appear in the output.
    • Strings other than years can appear, so the start year field can contain things like "Spring, 2002" or "Jan-Mar, 2004"

  • The next two fields are volume number and issue number. Neither of these are required fields if they are not applicable to the periodical.
  • The next two fields are for the starting and ending page numbers
  • We do not currently have a way of importing formal abstracts (copyright issues, otherwise cut and paste works fine), so a brief comment about the item would be appreciated. Please append your name in brackets after the comment. Anyone with edit privileges can add additional information, with their name, at any time.
  • Categories are general areas or topics the referenced work is about, such as "Source text" or "Intertextuality." Multiple categories can be selected by clicking on subsequent items while holding down the [control] key.
  • Keywords can be selected from the scroll list which is the preferred way of operation. Multiple keywords can be selected by clicking on subsequent items while holding down the [control] key.If an important concept is not in this list, new keywords can be added, separated by commas, in the keyword field. Keywords are more specific than categories.
  • Category words may not actually appear in the resource being referenced, but it is assumed that keywords are in the document.
  • The "Add this resource to user bibliographies" field allows having the resource attached to any of the available sub-bibliographies. [Control]-Click will allow adding more than one sub-bibliography.
  • Click on "Proceed"

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