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Entering Proceedings, Conference Papers and Theses
15/Apr/2011

KentAndMargo@att.net
There will be fields in some of the forms and reports described here thatwill not be explained. These are either advanced features that will be explained in other help topics or are not relevant in this particular bibliography.
This item cam be printed as a web page and kept as a guide when doing data entry

Definitions: In the scroll list of resource types

  • "Proceedings" is referring to a published, edited collection of papers, bibliographies or other materials that are a product of a congress or conference. The entire work is being referenced as a whole. In most cases it is easier and more useful to create the volume as a collection when entering the first relevant article from the work.
  • "Proceedings Article" is for entering a single item from a congress proceedings volume. If the enclosing volume or collection has not been entered yet, it can be done here.
  • "Conference paper" is for unpublished papers from a conference or Congress
  • "Thesis" is for... graduate theses, of course.

Proceedings Article
  • Click on "New" in the Resources menu.
  • Select "Proceedings Article" from the scroll list of resource types.
  • Type in title and subtitle of the article
    • Do not use quotation marks. The display style sheet will automatically add these.
    • Do not add the colon between the title and subtitle, The display style sheet will add this.
  • Click on the check box at the bottom of the form if the conference proceedings are already in the system (as a collection). Use "Browse Collections" to see if it is in the system.
  • Click on "Proceed"
  • If the Proceedings volume (collection) was in the system, then a screen comes up with all collections in a scroll list. Select the correct one and click on "proceed".
  • Enter the number of authors of the paper and click on proceed.
  • A form will come up with lines for the correct number of authors.
  • For each author, to the right of the line is a scroll list (initially set to "Ignore") to select any name that has been previously entered. Selecting from this list assures that the name is spelled and punctuated the same -- otherwise searches for a name may not find every work by that same person.
  • See the article "Name format" in the "News" section for instructions for entering author or editor names.
  • If the Proceedings were not in the system, fill out the conference section:
    • Give the name of the conference in the "Title" field.
    • Enter the Conference organizer and the location.
    • Enter the name of the publisher of the proceedings. You may find the publisher name in the scroll list to the right of the field.
    • Enter the conference dates
    • Enter the publication date
    • If the proceedings are published regularly or a part of series, enter the series title and volume number.
  • Enter starting and ending page numbers.
  • We do not currently have a way of importing formal abstracts (copyright issues, otherwise cut and paste works fine), so a brief comment about the item would be appreciated. Please append your name in brackets after the comment. Anyone with edit privileges can add additional information, with their name, at any time.
  • Categories are general areas or topics the referenced work is about, such as "Source text" or "Intertextuality." Multiple categories can be selected by clicking on subsequent items while holding down the [control] key.
  • Keywords can be selected from the scroll list which is the preferred way of operation. Multiple keywords can be selected by clicking on subsequent items while holding down the [control] key.If an important concept is not in this list, new keywords can be added, separated by commas, in the keyword field. Keywords are more specific than categories.
  • Category words may not actually appear in the resource being referenced, but it is assumed that keywords are in the document.
  • The "Add this resource to user bibliographies" field allows having the resource attached to any of the available sub-bibliographies. [Control]-Click will allow adding more than one sub-bibliography.
  • Click on "Proceed"

Conference paper
  • Click on "New" in the Resources menu.
  • Select "Conference paper" from the scroll list of resource types.
  • Type in title and subtitle of the article
    • Do not use quotation marks. The display style sheet will automatically add these.
    • Do not add the colon between the title and subtitle, The display style sheet will add this.
  • Click on "Proceed"
  • Enter the number of authors of the paper and click on proceed.
  • A form will come up with lines for the correct number of authors.
  • For each author, to the right of the line is a scroll list (initially set to "Ignore") to select any name that has been previously entered. Selecting from this list assures that the name is spelled and punctuated the same -- otherwise searches for a name may not find every work by that same person.
  • See the article "Name format" in the "News" section for instructions for entering author or editor names.
  • Look at the scroll list to the left of the "Conference title" line to see if the conference is already entered. This keeps things consistent in spelling and punctuation for searches.
  • If the conference is not in the system, fill out the conference section:
    • Give the name of the conference "Title" field.
    • Enter the Conference organizer and the location (again checking the scroll list to the left).
    • Enter the conference dates
  • Enter starting and ending page numbers.
  • We do not currently have a way of importing formal abstracts (copyright issues, otherwise cut and paste works fine), so a brief comment about the item would be appreciated. Please append your name in brackets after the comment. Anyone with edit privileges can add additional information, with their name, at any time.
  • Categories are general areas or topics the referenced work is about, such as "Source text" or "Intertextuality." Multiple categories can be selected by clicking on subsequent items while holding down the [control] key.
  • Keywords can be selected from the scroll list which is the preferred way of operation. Multiple keywords can be selected by clicking on subsequent items while holding down the [control] key.If an important concept is not in this list, new keywords can be added, separated by commas, in the keyword field. Keywords are more specific than categories.
  • Category words may not actually appear in the resource being referenced, but it is assumed that keywords are in the document.
  • The "Add this resource to user bibliographies" field allows having the resource attached to any of the available sub-bibliographies. [Control]-Click will allow adding more than one sub-bibliography.
  • Click on "Proceed"

Thesis/Dissertation
  • Click on "New" in the Resources menu.
  • Select "Thesis/Dissertation" from the scroll list of resource types.
  • Type in title and subtitle
    • Do not use quotation marks. The display style sheet will automatically add these.
    • Do not add the colon between the title and subtitle, The display style sheet will add this.
  • Ignore the check box with a long label.
  • Click on "Proceed"
  • Enter the number of authors of the paper and click on proceed.
  • A form will come up with lines for the correct number of authors
  • For each author, to the right of the line is a scroll list (initially set to "Ignore") to select any name that has been previously entered. Selecting from this list assures that the name is spelled and punctuated the same -- otherwise searches for a name may not find every work by that same person.
  • See the article "Name format" in the "News" section for instructions for entering author or editor names.
  • All of the fields in the thesis part of the form make sense. Just fill them in.
    • Any fields left blank will not appear at all in the display.
    • If the institution awarding the degree is in the scroll list, select from it to allow for consistency in spelling and punctuation.
  • We do not currently have a way of importing formal abstracts (copyright issues, otherwise cut and paste works fine), so a brief comment about the item would be appreciated. Please append your name in brackets after the comment. Anyone with edit privileges can add additional information, with their name, at any time.
  • Categories are general areas or topics the referenced work is about, such as "Source text" or "Intertextuality." Multiple categories can be selected by clicking on subsequent items while holding down the [control] key.
  • Keywords can be selected from the scroll list which is the preferred way of operation. Multiple keywords can be selected by clicking on subsequent items while holding down the [control] key.If an important concept is not in this list, new keywords can be added, separated by commas, in the keyword field. Keywords are more specific than categories.
  • Category words may not actually appear in the resource being referenced, but it is assumed that keywords are in the document.
  • The "Add this resource to user bibliographies" field allows having the resource attached to any of the available sub-bibliographies. [Control]-Click will allow adding more than one sub-bibliography.
  • Click on "Proceed"

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